Operations template

Delivery Challan / Delivery Note

Quick answer

A delivery note to accompany goods, confirming what was shipped and received. When to use it: When dispatching goods to a customer — provides proof of delivery and supports invoicing and disputes.

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Key factsVerified June 2026

Fill in 1	Your & customer details
Fill in 2	Challan number & date
Fill in 3	Items & quantities
Fill in 4	Vehicle/courier details
Fill in 5	Receiver signature

What's in it — and why

Challan number & date

A sequential reference that ties the physical movement of goods to the related invoice and PO; essential for stock control and for FBR audit trail on supplies.

Consignor & consignee details (with NTN)

Identifies who sent and who received the goods and where; NTN/STRN link the delivery to registered businesses for tax reconciliation.

Quantity & description (no values)

A challan documents what physically moved, by quantity, not price. Keeping values off (unless used as delivery-cum-invoice) avoids confusing it with a tax invoice.

Transport / vehicle details

Vehicle number, driver and transporter provide proof of dispatch and support goods-in-transit and any checkpoint/tax-authority verification.

Receiver's acknowledgement & condition

The consignee's signature and 'received in good condition' tick are your proof of delivery — critical evidence in payment and damage disputes.

Discrepancy-reporting window

Setting a short window to report shortages/damage protects the supplier from late, unverifiable claims.

The template

Copy the text below (or download a Word copy) and replace everything in [BRACKETS].

================================================================
              DELIVERY CHALLAN / DELIVERY NOTE
================================================================
(For movement/delivery of goods — not a tax invoice)

FROM (CONSIGNOR / SUPPLIER)
----------------------------------------------------------------
[SUPPLIER COMPANY NAME]
[Address, City]
NTN: [NTN]      STRN: [STRN, if registered]
Phone: [PHONE]

----------------------------------------------------------------
Challan No.: [DC-2026-0001]          Date: [DD-MMM-YYYY]
Invoice Ref: [INV NO., if issued]    PO Ref: [PO NO.]
----------------------------------------------------------------

TO (CONSIGNEE / SHIP-TO)
----------------------------------------------------------------
[CUSTOMER NAME / COMPANY]
Attn: [CONTACT PERSON]
Delivery Address: [FULL ADDRESS, CITY]
NTN: [BUYER NTN, if available]

GOODS DELIVERED
+----+--------------------------------+-----------+------+
| #  | Description of Goods           | Quantity  | Unit |
+----+--------------------------------+-----------+------+
| 1  | [ITEM DESCRIPTION]             | [QTY]     | [U]  |
| 2  | [ITEM DESCRIPTION]             | [QTY]     | [U]  |
| 3  | [ITEM DESCRIPTION]             | [QTY]     | [U]  |
+----+--------------------------------+-----------+------+
Total packages / units: [N]
Note: Values/prices not shown; refer to Invoice [INV NO.].
(Show value only if used as a delivery-cum-invoice document.)

TRANSPORT DETAILS
----------------------------------------------------------------
Vehicle No.: [REG NO.]      Driver: [NAME]
Mode: [Own / Courier / Transporter]   Transporter: [NAME]
Dispatched From: [LOCATION]  Dispatch Date/Time: [DATE/TIME]

REMARKS
----------------------------------------------------------------
[Special handling, partial delivery, balance to follow, etc.]

DECLARATION
----------------------------------------------------------------
The goods listed above have been dispatched in good condition.
Goods once dispatched are checked on delivery; discrepancies
must be reported within [N] hours of receipt.

ISSUED BY (CONSIGNOR)            RECEIVED BY (CONSIGNEE)
----------------------------------------------------------------
_____________________           _____________________
Name / Signature                Name / Signature
Date: ____________              Date: ____________
                                Received in good condition:
                                [ ] Yes   [ ] With exceptions
                                Stamp:
================================================================

Relevant Pakistani law

Sales Tax Act, 1990 (record-keeping of supplies; challans support the tax invoice)

Note: A delivery challan documents the physical movement/handover of goods and is NOT a tax invoice — issue the Sales Tax Invoice separately (or use as a delivery-cum-invoice only if it carries all required tax-invoice fields). Keep numbering sequential and retain the signed copy with the matching invoice and PO for at least 6 years as part of your sales-tax records. Carry a copy with the goods in transit. This is a template, not legal advice — have a lawyer review it before signing.

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